You’ve come to the right place. You are either a volunteer Selection Committee Member or an Association Executive Director looking for solutions. We appreciate the responsibility you have to find the right management for your association.

We want to understand what is important to you. Do you want to grow your association, ensure financial stability, develop member programs, and have a staff team who offer innovative ideas and support your association’s goals and initiatives? We will listen and collaborate with you to determine your needs. You can trust that your association will be in good hands with AML.

Extend Your Reach with an Association Management Company

Reprinted with permission, copyright July 2011, ASAE, Washington, DC

AML Provides:

  • Full-service association management
  • Executive and board management
  • Financial management
  • Meetings and event planning
  • Communications and publications services
  • Membership (dues/invoicing/database) management
  • Website maintenance
  • Member services
  • Convention and trade show management
  • Legislative/government affairs support services
  • Certification program management
  • Advertising sales
  • Graphic design
  • Marketing and public relations
  • Relationships with professional service
  • Providers, including attorneys and CPAs
  • Legal compliance
  • State-of-the-art technology
  • A “human approach”

Click here for examples of some of AML’s services.

Developing an Effective Request for Proposal (RFP):

Download the Association RFP Information Request Form

Download the Association Profile Form

Before an organization begins to develop a Request for Proposal (RFP), it is important to step back and assess where the organization has been, where are going, the needs of their members, and where they see themselves in their industry or profession. A self-auditing process helps to determine core member services and areas that need enhancement.

This practice will help to determine a “needs” list versus a “wants” list for the RFP’s scope of services. The outcome of this exercise should also be considered when looking at the current staffing structure (independent staff or volunteers) and researching the benefits of an association management company. Keep in mind that association management companies provide a wealth of association management experience through proven best practices and shared resources. Because they manage more than one association, their skills and knowledge base are broad and substantial. An AMC may be the best route to take an organization to the next level.

Information to include in an RFP is outlined below (additional information may be provided):

  • History of organization (age, incorporation date and location)
  • Mission Statement
  • Strategic Plan/Goals and Objectives
  • Leadership Organization Chart (Board and Committee Structure)
  • Number of Board and Committee Meetings (In Person, Webinar, Conference Calls)
  • Number of Conferences/Year (Current and Future Dates and Locations)
  • Unique Programs (Example: Certification Programs, Special Interest Groups, Legislative Activity)
  • Audit Report and Past Three Year’s Financial Statements
  • Annual Budget
  • Membership Reports/Numbers (Recent and Past)
  • Bylaws
  • Articles of Incorporation
  • Most recent 990
  • IRS Application Form and Letter of Determination
  • Copies of Publications (E-newsletters, Magazines, Journals, Directories)
  • Copy of Conference Brochures
  • Calendar of Scheduled Events (Current and Future)
  • Scope of Services
  • Instructions to Submit Proposal
  • Selection Committee Chair’s Contact Information
  • Dates: Deadlines, AMC Presentation Dates, Selection Timeline, Hiring Date

IMPORTANT NOTE: Please allow a minimum of 30 – 45 days from the date of RFP distribution for the Proposal Due Date. AML invests a lot of time and research into each RFP before bidding. We need at least 30 – 45 days to decide if an organization is a good fit for our company and if so, to prepare a comprehensive proposal. Thank you for your understanding.

For more information about developing an effective RFP, visit the AMC Institute’s website or the ASAE and the Center for Association Leadership’s website.